Listing your events

Everything from applying to running your first room — what it costs, what we check, and what happens at each step.

Last updated 4 August 2026

Getting approved

1. 1
   Apply. Takes a few minutes at host registration. We ask about your group, where you meet and how often.
2. 2
   A person reads it. Not an automated check. We confirm you’re running a genuine business networking event before anything goes live.
3. 3
   You get an email either way. Approved, and you can list straight away. Declined, and we tell you why.

Until you’re approved you can’t publish. You can save drafts, and drafts are always free, so there’s nothing stopping you preparing your first few rooms while you wait.

What it costs

• Drafts are free and don’t count. Only publishing counts.
• A recurring series counts as one post per event published, so a weekly breakfast club publishing three months ahead uses more than two. Worth knowing before you set it up.
• An event we were told about is never charged for. If somebody tipped us off about your group and you claim the listing, it’s free even if you’ve used both free posts.
• Payment is by card, before the event publishes. It’s taken by Stripe and shows on your statement as ROUNDTHETABLE.

If you cancel a paid event

Cancel from your host desk and everyone who booked a seat is emailed straight away, so nobody turns up to a locked door. There is nothing to pay to cancel.

If you cancel before the day of the event, email us and ask for the post back. Tell us what happened — if it’s a genuine cancellation we’ll put the £5 on your account as credit to use on any future listing. Credit doesn’t expire, it’s spent automatically the next time you publish over your allowance, and every movement on it shows on your host desk.

We look at each one rather than applying a blanket rule, because a listing costs us something to run whether the event goes ahead or not. The one we can’t credit is a cancellation on the day — that’s the one that costs your guests their morning.

Writing a listing that fills

• The postcode is not optional. Without a valid one your event can’t appear in “Near you” or on the map — which is where most people find rooms.
• Say what actually happens. The run sheet is the section people read hardest: doors, coffee, the round-table slot, the speaker, out by when.
• Leave the run sheet empty if you don’t know. The suggested times are placeholders and are never published unless you accept them. An invented timetable is worse than none.
• Be honest about who it’s for. If it’s members-only or invite-only, mark it closed-door. People who turn up to the wrong room don’t come back.

Recurring events

“Every second Thursday” means two different things — fortnightly, or the second Thursday of the month. Those are 26 events a year and 12 events a year. The form shows you the actual dates it will create before you commit, so check them.

Charging for your own events

If your room has a ticket price, put it on the listing and say how you’d like to be paid. The money comes to you directly. Round The Table takes no cut and never handles it.

Your guest lists

You get the guest list for every event you run, with names, companies and email addresses, and an email the moment anyone books. You can see who’s coming to each event, and there’s a guest list per event for the door.

Bringing a list you already have

Once you’re approved you can upload your existing contacts and we’ll invite them for you, free, however long your list is. It is worth being precise about what that does:

• Each person gets one invitation to join Round The Table, sent in your name. One reminder follows seven days later. After that we never email them again.
• We write it, not you. The wording is fixed — you supply your name and your group’s name.
• It is not an event mailshot. Publishing an event does not email your list. Nothing is sent when you publish.
• Every email carries one-click unsubscribe. Anyone who opts out is never contacted again by anyone on the platform.
• Only upload people who would expect to hear from you. A bought list will bounce, and bounces put your sending on hold automatically.

Reviews

Attendees can review an event, but only if they RSVP’d and only once it has started. That’s deliberate — it stops reviews from people who were never in the room.

We don’t delete a review for being unflattering. We will remove one that is abusive, defamatory or clearly not about the event. Email us and we’ll look at it properly.

If something goes wrong

• Cancelling — cancel from your host desk. Anyone who RSVP’d is told. Do it as early as you can.
• Editing — you can change a published event any time. Times and venues change; better a corrected listing than a wrong one.
• Sending paused — if too many invitations bounce we pause your sending and tell you why. It’s reversible; nobody on your list is lost.

“Why would I list on a directory with nothing in it?”

Fair question, and the honest answer is that somebody has to be first. What we can offer you now is a proper listing page for your group that we will point people at, the guest list and RSVP tools whether or not anyone finds you through us, and free posting while we build the county up. What we cannot offer you yet is traffic. If that trade isn’t worth four minutes, come back in six months and see where we’ve got to. I’d rather tell you that than pretend otherwise.